General Data Protection Regulation (GDPR) and cockies
Identification and Personal Data
(Cookies are covered below)
Disclaimer:
This text has been translated from the Swedish version of this webpage [click here], but not by a certified translator. In case of any discrepancies, the Swedish text shall take precedence.
1. In order to fulfil Zacharias® obligations under the law and provide Zacharias® services, personal data is used for the following purposes, including, but not limited to:
• Handling client matters in Sweden and Malta.
• Handling matters relating to Swedish and Maltese law, particularly in the fields of family law, business law, and property law.
• Handling insurance-related matters – primarily legal expenses insurance.
• Managing and administering courses related to law for Swedes in Malta.
• Managing emails and other communication necessary to effectively perform our services.
2. We do not use your personal data for any other incompatible purposes and only retain it as long as necessary. In certain cases, we may disclose your personal data to third parties we collaborate with in order to provide our services, such as insurance companies and professional advisors in Malta. We may also disclose your personal data to authorities in Sweden and Malta, and to the insurers hired by Zacharias® concerning the professional liability insurance covering employees at Zacharias® and others. We will not sell your personal data to anyone.
Legal Basis for Processing
3. According to the law, Zacharias® must verify clients’ identity and ownership structures and inform us about the case and, in some cases, the source of funds and other assets. This usually occurs before the assignment begins. Zacharias® may therefore ask for identification documents and documentation proving the origin of funds and other assets. Zacharias® is also required to verify the information provided to us. For this purpose, Zacharias® may gather information from external sources, such as databases. All information and documentation obtained in connection with these verifications will be retained by Zacharias®.
4. Personal data is not used for automated decision-making or profiling.
5. By engaging us, you consent to us processing your personal data for the purposes specified in this document and as outlined below concerning anti-money laundering laws.
6. The client, by transferring the assignment, consents to their name, personal identification number, case details, etc., being recorded in Zacharias® client register, invoicing system, accounting software, template management system, and email management for both incoming and outgoing correspondence with or without attached files, as well as data processing of incoming mail. The client also agrees that the information may be forwarded, in whole or in part, to third parties for the purposes outlined above or to facilitate the execution of Zacharias® and its employees’ tasks or to promote the client’s interests.
7. Zacharias® is responsible for handling personal data properly. The client has the right to access the personal data we hold about them once a year. The client also has the right to request that incorrect information be corrected. Requests for information and correction must be made in writing.
Retention Period
8. Zacharias® retains personal data for as long as necessary to comply with statutory obligations, conflict of interest checks, and other responsibilities, and to provide the services entrusted to Zacharias®. Data in Zacharias® archives is gradually purged over time. As client data may be reused for recurring assignments, there is a legitimate basis for maintaining the data for the specified retention period.
9. To ensure the accuracy of the client’s personal data, Zacharias® may update and supplement personal data by obtaining information from private and public registers. See below under “Archiving and Disclosure of Information.”
Children Under 16 Years
10. When personal data is provided by or on behalf of children under the age of 16, the relevant guardian must give written consent for Zacharias® to process the data.
The consent may be provided by email, but only if the email with the consent is accompanied by a copy of the guardian’s driver’s license or passport and a phone number for follow-up verification of the consent.
Complaints
11. Complaints regarding Zacharias® handling of personal data can be made to the supervisory authority. In Sweden, this is the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten), and in Malta, it is the Information and Data Protection Commissioner (IDPC).
Swedish Authority for Privacy Protection
Box 8114
104 20 Stockholm
Phone: 08-657 61 00
Email: imy@imy.se
Website: https://www.imy.se/
Information and Data Protection Commissioner (IDPC)
Data Protection Commissioner
Level 2, Airways House, High Street
Sliema, SLM 1549, Malta
Telephone: +356 2328 7100
Email: idpc.info@idpc.org.mt
Website: https://idpc.org.mt
Responsible for Processing
12. Zacharias® is responsible for the handling of stored personal data.
13. Zacharias® is obligated to provide the client, free of charge, with written information, signed by the client, once per calendar year, regarding whether personal data about the client is being processed. If such data is processed, information will also be provided about the types of personal data, the sources of the data, the purpose of processing, and the recipients or categories of recipients to whom the data has been disclosed.
Archiving and Disclosure of Information
14. The information provided by the client to Zacharias® is protected by Zacharias® in an appropriate manner and in accordance with applicable ethical rules.
15. Zacharias® communicates with the client and others involved in an assignment in several ways, including via email. Although email is an effective communication method, it does pose risks regarding security and confidentiality. Zacharias® wants to inform the client about the risks associated with communication via email, especially if the client’s email address belongs to a company. The client is responsible for informing Zacharias® if any special precautions are required. Zacharias® does not encrypt its email communications. Zacharias® takes no responsibility for these risks. If the client prefers Zacharias® not to communicate via email, they should inform the responsible partner.
16. Our spam and virus filters and other security measures may sometimes block or filter out legitimate emails. The client should therefore follow up on important emails via phone with the responsible partner.
17. When an assignment is completed or otherwise terminated, Zacharias® will archive (either with Zacharias® or with a third party, in paper or electronic form) most of the documents and work results received and created during the assignment. These documents and work results will be archived for the period deemed necessary by Zacharias® based on the nature of the assignment, but never for less time than required by law or applicable ethical rules.
18. As Zacharias® is obligated to archive nearly all documents and work results received and created during an assignment, we cannot accommodate requests to restore (without creating and retaining a copy of the relevant document) or destroy a document or work result before the archiving period has expired. If the client requests Zacharias® to empty an electronic file in our document management system, we will comply with the client’s request to the extent allowed by law and applicable ethical rules (but Zacharias® will keep a paper copy of the removed documents or store them on an electronic storage medium), normally with compensation if the work is time-consuming.
19. If Zacharias® has not specifically agreed otherwise in the assignment confirmation, we will provide the client with all original documents once the assignment is completed or otherwise terminated. However, as stated in above, Zacharias® will retain a copy of the original documents.
20. If Zacharias® hires or collaborates with other professional advisors or specialists in the assignment, Zacharias® has the right to share relevant materials and information with them to enable them to advise or perform the relevant service.
21. Once a case becomes publicly known, Zacharias® has the right to disclose information about its involvement in the assignment and other publicly available details about the case in Zacharias® marketing and on Zacharias® website.
22. If VAT is not applicable to our services to the client, Zacharias® is legally required in certain cases to provide the tax authorities with information about the client’s VAT number and the value of the services provided. By engaging us, the client consents to Zacharias® disclosing this information to the tax authorities.
Cookies
According to the Swedish Electronic Communications Act and Data Protection regulations, which came into force on 1 July 2011, all visitors to a website using cookies (small text files) must be informed about:
• That the website contains cookies.
• What these cookies are used for.
• How cookies can be avoided.
• That visitors must give their active consent before cookies are used (especially for non-essential cookies).
Zacharias® uses cookies on this website, where applicable, to improve user experience and for statistical purposes. We use both persistent cookies and session cookies. By continuing to use our website, you accept the use of cookies in accordance with this policy.
If you do not wish to have cookies stored on your device, you can adjust the settings in your browser to reject cookies or to be notified whenever a website attempts to store cookies. If you disable cookies, some features on Zacharias® website may not function correctly.
For more information, please refer to the Swedish Data Protection Authority (Integritetsskyddsmyndigheten) or the Information and Data Protection Commissioner (IDPC).